Privacy Policy

1. Information We Collect

1.1 Information You Provide

• Account Information: Name, email address, company name, and password when you create an account.
• Company Information: Organization details, company context, culture descriptions, and team structure for AI customization.
• Job Postings: Job descriptions, requirements, salary ranges, and location information.
• Candidate Data: Resumes, cover letters, contact information, and application materials submitted through our platform.
• Communications: Messages, feedback, and correspondence through our platform.

1.2 Information Collected Automatically

• Usage Data: Pages visited, features used, time spent on the platform, and interaction patterns.
• Device Information: Browser type, operating system, device identifiers, and IP address.
• Cookies: Session cookies and persistent cookies for authentication and preferences.
• Analytics Data (PostHog): We use PostHog for product analytics, which collects:
  • Session recordings (with automatic masking of passwords and sensitive form fields)
  • Autocapture of clicks, form submissions, and user interactions
  • Pageview tracking and navigation patterns
  • Feature flag evaluations to personalize your experience

1.3 AI-Processed Information

• Resume Analysis: Parsed resume data, skills extraction, and experience categorization.
• Interview Recordings: Audio and transcripts from AI-conducted interviews (with candidate consent).
• Scoring Data: AI-generated candidate scores, assessments, and match evaluations.

2. How We Use Your Information

We use collected information to:

• Provide, maintain, and improve our hiring platform services.
• Process job applications and facilitate the hiring workflow.
• Generate AI-powered candidate assessments and recommendations.
• Conduct AI interviews and provide evaluation summaries.
• Send notifications about application status, interviews, and platform updates.
• Customize job descriptions based on your company context.
• Analyze usage patterns to enhance user experience.
• Ensure platform security and prevent fraud.
• Comply with legal obligations.

3. AI and Automated Processing

Prepzo uses artificial intelligence to enhance the hiring process. This includes:

• Resume Parsing: Automated extraction of skills, experience, and qualifications.
• Candidate Scoring: AI evaluation of candidate-job fit based on defined criteria.
• AI Interviews: Automated voice interviews with real-time transcription and assessment.
• Content Generation: AI-assisted job description and requirement creation.

Important: AI assessments are designed to assist human decision-making, not replace it. Final hiring decisions remain with your team. You can request human review of any AI-generated assessment.

4. Information Sharing

We may share your information with:

• Service Providers: Third-party vendors who assist in platform operations (hosting, email, analytics).
• Analytics Providers: PostHog (EU region - eu.i.posthog.com) for product analytics and session recording.
• AI Providers: Services like Anthropic (Claude) for AI processing, subject to their privacy policies.
• Your Organization: Team members within your organization who have appropriate access.
• Candidates: Limited information shared as part of the application process.
• Legal Requirements: When required by law, court order, or governmental authority.

We do not sell your personal information to third parties.

5. Data Retention

We retain your information for as long as:

• Your account remains active.
• Necessary to provide our services.
• Required by applicable laws and regulations.
• Needed to resolve disputes or enforce agreements.

Candidate data is retained according to your organization's settings and applicable employment laws. You can request deletion of specific data through your account settings or by contacting us.

6. Data Security

We implement industry-standard security measures including:

• Encryption of data in transit (TLS/SSL) and at rest.
• Secure authentication with password hashing.
• Role-based access controls within organizations.
• Regular security audits and vulnerability assessments.
• Secure cloud infrastructure with SOC 2 compliant providers.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access: Request a copy of your personal data.
• Correction: Update or correct inaccurate information.
• Deletion: Request deletion of your personal data.
• Portability: Receive your data in a portable format.
• Objection: Object to certain processing activities.
• Restriction: Request limitation of processing.
• Withdraw Consent: Withdraw previously given consent.

To exercise these rights, contact us at hello@prepzo.ai.

8. Cookies and Tracking

We use cookies for:

• Essential Cookies: Required for authentication and security.
• Functional Cookies: Remember your preferences and settings.
• Analytics Cookies: Understand how you use our platform, including:
  • PostHog session cookies for analytics tracking
  • PostHog distinct ID (stored in localStorage) for user identification across sessions

You can manage cookie preferences through your browser settings. Disabling certain cookies may affect platform functionality.

9. International Data Transfers

Your data may be processed in countries other than your own. We ensure appropriate safeguards are in place for international transfers, including standard contractual clauses and compliance with applicable data protection frameworks.

10. Children's Privacy

Prepzo is not intended for users under 18 years of age. We do not knowingly collect personal information from children. If you believe we have collected information from a child, please contact us immediately.

11. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of material changes by posting the updated policy on our website and updating the "Last updated" date. Continued use of the platform after changes constitutes acceptance of the updated policy.

12. Contact Us

For questions about this Privacy Policy or our data practices, contact us at: