Workflow Automations
Set up triggers and actions to automate repetitive hiring tasks.
Available Triggers
Available Actions
Move to stage
Advance or reject candidate
Send email
Use email template to message candidate
Notify team
Email alert to team members
Add tag
Label candidate for filtering
Example Automation
Frequently Asked Questions
What can I automate in Prepzo?
You can automate stage movements (e.g., advance candidates above a score threshold), email sending (interview invites, rejections), team notifications (email and in-app), tags, scheduling links, and webhooks to your own systems. Automations run based on triggers you define.
What triggers are available?
Triggers include: candidate applies, AI score calculated, candidate enters/exits a stage, interview completed, candidate idle for X days, and more. Each trigger can have conditions to control when the automation fires.
What actions can automations perform?
Actions include: move candidate to a stage, send email (from templates), send internal notification, add a tag, create a task, and trigger a webhook. You can chain multiple actions in a single automation.
How do I set up an automation?
Go to Settings > Automations, click 'Create Automation', select a trigger, add conditions (optional), and configure actions. For example: Trigger: AI score calculated, Condition: Score > 80, Action: Move to Phone Screen + Send interview invite email.
Can I have different automations per job?
Yes. Automations can be scoped to specific jobs or applied company-wide. Job-specific automations override company defaults when both exist.
How do I send automatic rejection emails?
Create an automation with trigger 'AI score calculated', condition 'Score < 50', and action 'Send email' using your rejection template. Candidates below your threshold receive a respectful rejection automatically.
Can automations notify my team or other tools?
Yes. The 'Notify team' action emails the people you choose. The 'Webhook' action sends a signed JSON POST with the candidate, application and job to any HTTPS endpoint you control. Prepzo has no built-in Slack integration.
How do I prevent automation loops?
Prepzo prevents infinite loops by not re-triggering automations when their own actions would cause the same trigger. Each automation runs once per triggering event.